Clanfield Council Minutes

Clanfield Village -Parish Council Minutes Return To The Clanfield Web Site

Draft to be presented for formal approval at the next meeting on

Monday 17 March 2003

Clanfield Parish Council

Parish Council Meeting February 2003

The Minutes of the Parish Council Meeting held in the Carter Institute on Monday

17 February 2003 at 7:30pm

Present – Cllr’s James, Cole, Gaertner and Willmer and District Cllr Gray

Apologies – were received from Cllr Harris, District Cllr Phillips & County Cllr Hayward

Declarations of Interest – None Received

Appointment of Clerk – Irene Smith had offered to become Parish Clerk once again.

Appointment agreed by Council, salary as before.

The Minutes of the Parish Council Meeting held on the 20 January 2003 were read

and signed as being correct after the following amendment

Page 02/03 – Minute 19 - insert ‘but not sure if full time’

Matters Arising

69 Minute 4 – Village Clock – Wiring still o/s – difficulties in obtaining an electrician – residents had agreed to action – Cllr Cole monitoring

70 Minute 6 – Status of Path around Lower Green - still not resolved. OALC & OCC dealing. Cllr James agreed to contact for an update – o/s

71 Minute 8- Lower Village Green –Dead Trees – Work o/s – Cllr Cole

reported that Francis Barber was working on the list compiled.

72 Minute 9 - Speed Restrictions – Mill Lane – Cllr Willmer and Cllr James agreed to draw up a list of all outstanding highway matters and to contact the OCC Highways Department.

73 Minute 10- Trees near Bakery Lane on Registered Village Green –

work completed - NFA

74 Minute 11 – Public Liability Insurance for Volunteers – Cllr Cole to draw up handouts for all the volunteers regarding safety etc., and the formal delegation of the list of the volunteers to be minuted at the next Parish Council meeting

75 Minute 12 - Village Maintenance - Allotment Pump - Francis Barber to action – on list of o/s work

76 Minute 13 - OCC – Speedwatch - Mini Gatso - Cllr Willmer reported that the contact on the OCC was away on long-term sick leave, however they would contact the Parish Council, when they returned to work. Nothing heard however it was reported that the SID unit had been in the village last month.

77 Minute 16 - Safety Reports – September 2002 – Cllr’s had inspected their areas and the following concerns were raised

Marsh Lane – Potholes and verges dropping away – e-mail sent to OCC Highways by Cllr James - to be added to list see Minute 72

Kerb Stones – various locations – to be reported to OCC Highways – to be added to list see Minute 72

78 Minute 17 - Playing Fields

Renewal of Lease – The matter was now in the hands of the solicitors to draw up the lease - still o/s - nothing further heard to date

79 Minute 18- Lawn Mower Quotes - Cllr James dealing – o/s

80 Minute 20- WODC – Good Practise Guidance for Cllr’s & Officers Dealing with Planning Matters – Cllr Cole reported to the meeting on the content of the document, which he felt was targeted at the WODC Cllr’s and Planning Officers rather that Parish Cllr’s, however certain procedures were noted

81 Minute 21 - Information on the Freedom of Information Act - Cllr James to read and report to the next meeting – o/s

82 Minute 22 - OALC Newsletter & Info- Contents read it was noted that there was an article on Vehicular Access across Village Greens and Cllr’s agreed to obtain a copy of the information leaflet – o/s

83 Minute 23 - Safety Reports for November 2002

Crumbling Road Edges – Opposite Langley Farm – to be added to list see Minute 72

84 Minute 24 - Overgrown Hedges in Pound Lane – Landowners had agreed to cut back shortly. No action taken – Council agreed to send a letter – Cllr James to action

85 Minute 25 - Vehicle Exit from Windmill Farm Centre – Signs not yet erected – Council agreed to send letter – Cllr James to action

86 Minute 26 - W2002/1934 – Erect Single Storey Rear Extension at 5 Bourton Close, Clanfield – granted by Planning Authority

87 Minute 31 - W2003/0056 – Change of Use of Agricultural Barns at Little Clanfield to Commercial Use – these plans were viewed and discussed at the meeting and concerns were expressed at the potential lease of the barns to users of articulated lorries, that would have to gain access, by using Mill Lane which was not acceptable and Cllr James agreed to send in representations to WODC planning authority to this effect. Representations sent - no decision to date

88 Minute 41 - WODC – Proposed Byelaws – model bylaws – Cllr James to read and report to the next meeting – still o/s

89 Minute 53 - WODC – ROSPA Inspections for 2003 – Council agreed to two inspections – Cllr Gaertner to complete and return form - actioned

90 Minute 54 - WODC - ROSPA Report –Shackle Pins on Junior Swings – work o/s

91 Minute 55 - TVP – Neighbourhood Watch Consultation – Cllr’s Gaertner & James to complete – o/s

92 Minute 56 - WODC – Drugs Information – Cllr Gaertner to pass on to the School – o/s

93 Minute 61 - Playing Field – Grass Cutting Schedules 2003 Council agreed to

ask Patrick Edwards if he would maintain as in previous years. Cllr James confirmed that Cllr Harris had actioned.

94 Minute 62 - Elderly Residents Party –March 1^st - meeting organised to

co-ordinate arrangements – Friars Court - 24 February at 7-30pm

95 Minute 63 - Parish Plan – Cllr Gaertner had attended the workshop – see report under Other Proper Business.

96 Minute 64 - Flooding Matters – Cllr James addressed the meeting and updated the Councillors on the latest discussions that had taken place with the Environment Agency and on the response received from Thames Water regarding the sewerage. OCC Highways had yet to respond to the email sent to them. The Council had also received three letters from parishioners regarding various matters relating to the flooding. All these matters were discussed at some length and the following action agreed

	Clerk to acknowledge the correspondence from the parishioners
	Cllr James to write a report on the recent discussions with the Environment Agency to be included on the minutes – see page 11/03
	Cllr James to collate all information received and make a report to the next meeting, to enable the Councillors to discuss in a more structured manner the various aspects of the flooding problems and agree on any further action necessary.

97 Minute 66 - Lower Green Pond - Tree Maintenance – Goodwood Trees to be

contacted – matter o/s

98 Minute 68 - Stationery & Files – Irene Smith requested that files be purchased - Cllr James to action

Representatives Reports

99 Oxfordshire County Council – none received

100 West Oxfordshire District Council – District Cllr Gray gave a short report to the meeting

· Rural Buses – No further complaints received

· Deposit Draft of Structural Plan passed but not finalised

101 Others – none received

Planning Applications

102 None received

Correspondence received

103 WODC – Emergency Planning Info – read and noted – Clerk confirmed notice re flooding already on noticeboard

104 WODC – Financial Statements 2001/2002 – Cllr Cole to read and report to next meeting

105 South West Oxon Primary Care Trust – Public Board Meetings - Info 2003 – read and noted

106 South East England Regional Assembly – Draft Regional Transport Strategy + Supporting Statement – Cllr Gaertner to read and report

107 Parishioners Letter – Flooding in Bampton Road – Clerk to acknowledge – Parish Council already addressing the issues raised – see Minute 96

108 Parishioners Letter - Flooding of Brook – Clerk to acknowledge – see Minute 96

109 Parishioners Letter - Flooding of Brook – Clerk to acknowledge – see Minute 96

110 WODC – Play Area Inspection Invoice – Passed to the Financial Officer – Cllr Cole

111 WODC Strategic Partnership Forum – 25 February 2003 – Cllr James to attend

112 WODC - Parish Link – Read and noted

113 WODC – Standard Bearer – Newsheet to be produced quarterly to keep Parish Council up to date on WODC Monitoring Officers News – read and noted

114 OALC – County Circular – February 2003 – read and noted – no action required

115 Others – Various – read and noted – no action required

Financial Report

116 Cllr Cole presented the following report showing the bank balances and the receipts and payments: -

Balances in the Bank Accounts as at 17 February 2003 were

Bank of Ireland a/c £14818.08

HSBC - Treasurers a/c £ 1037.51

HSBS - No Notice a/c £ 0 .89

Receipts:- none

Payments:- the following payments were approved by Council and the cheques written and signed:-

Irene Smith - Administration Services £ 91.00

Carter Institute Management – Room Hire £ 30.00

Francis Barber – Village Maintenance £ 337.81

Goodwood Tree Care £ 223.25

WODC – Playing Field Inspection £ 45.83

Other Proper Business

117 Safety Reports – February 2003 – Cllr’s had inspected their designated areas, only one new site identified

· Junction of Manor Lane & Main Street – large pothole – Cllr James & Willmer to add to list for OCC Highways – see minute 72

118 Playing Field – It was reported that the old goal post was laying on the ground – Cllr’s agreed to remove and dispose

119 Parish Plan – Cllr Gaertner reported to the Council on the workshop attended and the Parish Council agreed that it would be a good exercise for the Parish to undertake. The following action was agreed as an initial way forward :-

· Added to the agenda for the Annual Parish Meeting for discussion

· Article in the ‘What’ Magazine

· Letter to be sent to all Village Organisations to ascertain interest

· Presentation to be given at the APM by Cllr Gaertner

120 Proposed Date for the Next Parish Council Meeting - 17 March 2003 - agreed

121 Parish Council Elections – 01 May 2003 – noted – Clerk to action all notices as instructed by WODC - last date for nomination papers – noon 1^st April 2003 – although earlier would be preferred

Any Other Business

122 Village & Parish Council Notice Boards – it was reported that both these were in need of maintenance – Cllr Cole to action

123 Buses – ‘U’ Turns in Withy Beds Lorry Park – Reported that buses were still swinging round to turn instead of doing a three point turn. Damage was being caused to the surface of the lorry park by this procedure – Letter to be sent.

124 Willow o/s Holly Tree House – Cllr Cole informed the Council that Goodwood Trees had reported that this willow was in need of attention, as there was damage to the base of the trunk – quote given to fell. After discussion, it was agreed that Cllr Cole and the Parish Clerk should obtain a second opinion and investigate further, before any action taken.

Having no further business to discuss the meeting was closed at 9-10 pm

Adverts and Services

Cost of Adverts

Return to the Clanfield Home page

Other Villages

You are the to visit this site