Clanfield Parish Council

125 Minute 70 – Lower Green – Potholes on Access Path around The Green

Status of path around Lower Green still not resolved. OALC & OCC dealing. With all the changes in Local Council legislation being co-ordinated by the OALC the Clerk felt it unlikely that this matter would be resolved quickly.

Scheme to Resurface the Withy Bed Lorry Park – Cllr Cole gave a short report to the meeting on the present situation. All potholes on surface and surrounding pathways had been filled for safety reasons, however he was still chasing up on the quotes for the scheme to resurface the lorry park area.

The Clerk was asked to write to the new bus contractors to ask that they do not do ‘u turns’ in the area as this will damage the surface again, unless they are prepared to contribute to the resurfacing costs

126 Minute 71 - Playing Fields -

Large Playing Field – Tree maintenance – Cllr Harris reported that the maintenance had been completed. NFA

Small Playing Field – Cllr James reported that he had heard nothing from the West Oxfordshire Housing Co to date – agreed to chase up. Matter still o/s

127 Minute 72– Bank Erosion outside Tincknells – Cllr Willmer to look into costs of rebuilding.

128 Minute 73- Trimming of Dogwood near Tincknells –scheduled for trimming 23 February 2002 – Work completed – Thanks expressed to all who helped. NFA

129 Minute 74 - Village Signs – Flaking Paintwork – No reply received to letter sent – Clerk to chase up

130 Minute 75 - Lower Village Green – Report of Dead Trees – maintenance to be carried out in spring 2002- when easily identifiable. Still o/s

131 Minute 76 - Petrol Hover Mower – Cllr Cole reported that the actual cost had been £270 + VAT. Council agreed this slight increase in the payment

132 Minute 77- OCC – Newsletters – Speedwatch – Signs still in place and nothing heard from the speedwatch campaign organisers – Cllr James agreed to collect signs when asked.

133 Minute 78- Dog Litter Bins – Clerk had received confirmation from WODC that a further bin would be erected in the large playing field shortly.

134 Minute 79 - Safety Reports –Bridge Repair Near Entrance to Friars Court Farm- Clerk confirmed she had spoken with OCC Highways and that they were monitoring the site, there had been unforeseen problems with the levels, which needed to be rectified.

135 Minute 80 - Playing Fields –Renewal of the Lease on the Large Playing Field – Cllr Jackson confirmed that he was reviewing the lease agreement and would be in a position to report to the Council shortly. Nothing had been heard from the owners of the land regarding a rent review, so until contact was made by them, Council agreed to carry on paying the current rent

136 Minute 81 - Parking of Vehicles on Registered Village Green – Clerk confirmed that she had replied to all correspondence received on this matter. Cllr Willmer reported that the residents of Fuschia Cottage would prefer not to lock the metal gate across their access, and had declined the offer of a combination lock. NFA

137 Minute 82 - W2001/1680– Demolition of Existing Storage Buildings and Erection of Four Terraced Houses at Stonecroft, Main Street, Clanfield. – Clerk confirmed she had contacted WODC and was informed that no decision had been made to date

138 Minute 83 - Housing of the Village Mowers 2002 Season- Cllr James reported that Mr & Mrs Richard Pocock were happy to have the village mowers on their premises

139 Minute 84 - Safety Reports –Building debris and soil was being dumped in the Playing Field – Cllr Harris agreed to obtain some topsoil and re-instate the playing field surface. NFA

- no major risk problems – Working party organised for Saturday 20 April at 8-30am to make minor repairs and fork over chippings etc.

141 Minute 90 - OCC – Planning Green Paper- Views – Cllr James confirmed that a response had been sent – Clerk asked for a copy for the records. Further correspondence that had been received from OALC and was passed to Cllr James to view and report to the next meeting

142 Minute 91 - Safety Reports – Road Studs Missing – Reply received – not OCC policy to replace studs on minor rural roads however holes would be filled.

143 Minute 93 - Speed Restrictions – Mill Lane – Cllr Harris had had an on site with OCC senior traffic technician and the location of the signs agreed - approximately 2 months before authorisation received from Department of Transport, then work can be scheduled.

144 Minute 94 - Bus Shelter – Graffiti – Cllr Gaertner not present at meeting – matter still o/s - with regard to painting out permanent markings.

145 Minute 97 - W2002/0092 – Replace Existing Stonesfield Slates on Rear Elevation with Re-constituted Cotswold Slates. Remove Existing Three Roof -Lights and Replace with Dormers on South Elevation and an Additional Dormer on East Elevation at Forge House, Bampton Road, Clanfield – granted by Planning Authority

146 Minute 98 - W2002/0127 – Erection of First Floor Extension over Existing Garage at York Cottage, 21 Pound Lane, Clanfield- No decision to date

147 Minute 99 - W.07/02 – Application for Renewal of Consent for One Double Prefabricated Classroom Building (Ref.E034) for a Temporary Period of Five Years at Clanfield Parochial School, Main Street, Clanfield – Viewed and discussed – no representations to be made. No decision to date

148 Minute 100 - OPFA – Membership Renewal 2002 – Membership renewed – receipt passed to Cllr Cole.NFA

149 Minute 101 - ORCC – Best Kept Village – Entry Information – Cllr Gaertner had sent a report to the meeting that he had completed the necessary forms – After discussion Council agreed to enter again this year and that the entry forms could be returned

150 Minute 103 - OCC – Notice and Agenda for Meetings with Town & Parish Councils – Thursday 7 March 2002 – Cllr James apologised that he had not attended. NFA

151 Minute 104 - WRVS – Donation Request – Clerk to request details of service within Clanfield

152 Minute 105 - WODC – Leader+ Award – Notification of Successful Bid – Original information was missing – Clerk to obtain info from WODC

153 Minute 109 - WODC Skateboard & Wheeled Sports Facilities Info Evening –

25 February 2002 – Cllr Gaertner to report to the next meeting

154 Minute 114 - Safety Reports - Langley Lane Road Edges – Clerk had notified OCC Highways – Inspector agreed to take a look

155 Minute 115 - Her Majesty the Queens Golden Jubilee – 3 June 2002 - See Other Proper Business

156 Minute 116 - Golden Jubilee Elderly Residents Party – 18 May 2002 – See Other Proper Business

157 Minute 117 - Clanfield Parish Council – Adoption of New Code of Conduct – Proposed Timetable – Clerk confirmed that she had obtained all the relevant information – see Other Proper Business